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6 vital features of a legal project management tool

Purchasers demand best-in-class knowledge management; legal professionals who’ve all the data they want at their fingertips. The times of happening to the basement archives to search for particulars or popping right into a colleague’s workplace to rise up to hurry are lengthy gone, with authorized challenge administration software program turning into the usual for forward-thinking legislation companies. For these nonetheless mired in conventional strategies, the COVID-19 pandemic offered an adapt-or-die ultimatum — assuming it wasn’t already too late. 

By its nature, the observe of legislation generates huge portions of knowledge over time, a lot of which must be preserved indefinitely and stay instantly accessible. However that information have to be curated in such a approach that it’s retrievable at any time, simply understood, and saved in siloes solely to the extent that’s wanted, to allow cross-referencing and integration of associated information. 

Information administration vs authorized challenge administration  

Information administration has all the time been integral to the working of any law firm, however the know-how accessible to help it has come an especially good distance in a really brief time. Legal professionals are busy professionals with no time to go looking by reams of unrelated or irrelevant information, so the answer’s housekeeping have to be as easy, efficient, and orderly because the tech could make it. Fortunately, info administration and search performance have change into way more highly effective in simply the previous few years, making it simpler and extra environment friendly to drill down to search out precisely the data you need, once you want it. 

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Legal project management software goes past information administration to streamline the planning, execution, and shutting of particular person tasks:  

Planning

Within the preliminary part, challenge administration instruments may be arrange offering instantaneous entry. That may imply something from scope of labor assumptions, targets, deliverables, and preliminary documentation, to setting shopper expectations.  

Execution 

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In the course of the part through which the precise work is completed, it’s vital to have the ability to observe progress in opposition to the unique plan – from each a scope and a price range perspective. Highly effective challenge administration dashboards may be personalized to trace standing, dangers, and prices over time and convey that info to the related stakeholders.  

Monitoring exercise makes it simple to handle assigned duties and observe dependencies. By holding all the pieces in a single place, collaboration and communication are streamlined as a result of the entire crew works through a single platform. 

Closing 

Within the last part, a authorized challenge administration suite ought to doc all completion duties that stay to be carried out. You may seize shopper suggestions, measure how the challenge has developed in opposition to the unique plan, and seize each finest practices and classes realized. 

This info can be utilized to tell future advertising and marketing efforts and shopper displays, demonstrating your agency’s capability to ship work and enhance effectivity utilizing know-how.  

Lastly, the information captured can allow you to determine alternatives and challenges – insights you’ll must implement steady enchancment and acquire a aggressive benefit. 

Choosing the proper authorized challenge administration tech to your agency 

Know-how could be a large enabler of efficient authorized challenge administration however figuring out the system that’s proper to your agency may be exhausting. Any resolution you select should each make your agency function extra effectively and guarantee that you’re extra responsive to change. 

Listed below are an important options to search for in a authorized challenge administration resolution: 

  1. Secure document management reduces model management points, guaranteeing that each one events are engaged on essentially the most up-to-date draft of any doc. Extra importantly, it retains key paperwork safe, guaranteeing compliance with governance requirements and regulatory necessities akin to GDPR and CCPA and offering peace of thoughts to each your agency and its purchasers. It lets you observe updates, modifications, and questions in real-time with fewer e mail attachments despatched backwards and forwards.  
  2. Integrated communication tools hold all challenge communication in a single place. Colleagues are capable of collaborate from a distance, whether or not throughout the workplace or throughout the nation – or throughout the globe. Cloud-based file entry makes it simple to get the solutions you want, regardless of the place you might be. 
  3. Matter planning and task-tracking performance assist challenge managers to systematize tasks, handle duties and observe progress. This allows clear visualization of the steps and actions that lie forward and who’s answerable for managing every. It additionally makes it simpler for challenge managers to deal with a number of tasks directly and for legal professionals to right away determine what must be tackled subsequent.  
  4. Simple workflow and automation tools make it simple for anybody within the agency to create workflows and program automation with none want for coding information. Automating repetitive handbook duties saves each effort and time, simplifying advanced processes and chopping down workloads. This frees up colleagues to focus their time on issues that require their distinctive information and experience.
  5. Real-time project tracking dashboards give at-a-glance updates on tasks with information in real-time, not static studies at intervals that will not present a transparent image of progress. 
  6. Simple access management additionally presents purchasers the visibility they want. Making it simple for purchasers to self-serve by discovering the data they want on their very own time relieves strain in your colleagues and presents purchasers comfort. Safe doc storage means you’ll be able to present them with this entry, assured that they will solely see what you need them to. 

Whereas these are the must-have options, legislation companies additionally want to contemplate their distinctive wants. When going through a wide range of choices, flexibility could also be among the many most vital. Adopting know-how like HighQ may help your agency adapt to stay aggressive and can help you relaxation simple figuring out you’ve discovered an answer that displays your current – and future – strategy to LPM. 

Learn extra about why innovative law firms so often turn to HighQ. 

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